Accounts Payable: ACH Payments

Introduction

As of version 2.5.1 of Keystone, payments to A/P vendors can be made via ACH (electronic) as well as by physical check.

Special configuration must be done for the C/M Bank Account as well as any A/P Vendor who is to receive ACH payments prior to issuing payments.

Configure C/M

Open Bank Account Maintenance within Cash Management. Select the bank account which will be used for A/P ACH payments. All the information on the "Direct Deposit" tab must be specified to successfully process ACH payments. The "Dest Routing No" and "Orig Routing No" fields are optional.

Configure A/P

Open A/P Vendor Maintenance. For each vendor which should receive ACH payments, select the "Pay Info" tab, select "ACH" for the Payment Method and fill in all the fields in the "ACH Account Info" box.

A/P Process

There are three new options on the A/P Invoicing/Checks menu:

• Print ACH Stubs

This option prints a report listing the A/P ACH Payments that will be processed.

• A/P ACH Export

This option generates the ACH output file.

• Re-Print ACH Stubs

This option may be used to re-print the A/P ACH Payments report.

There is one new option on the A/P Data Exports menu:

• Re-Export A/P ACH

This option may be used to re-export A/P ACH Payments for a given date or range of dates.

When running the A/P ACH Export option, select the desired Cash Account. Ensure the correct date is specified for the Effective Date. Enter values for the Company Name and the Entry Description fields.

Sample ACH Output File

$$ADD ID=ABCDEFGH BID='NWFACH12345678P=PASSWORD'
101 55544333312345678901112172256B094101DEST BANK NAME         ORIG BANK NAME                 
5220COMPANY NAME                        12121212  CCDTXSDUACHV1121711111217   1554433330000001
622123456789456789           0000006511CS00554        TEXAS CHILD SUPPORT SD  0555443330000001
8200000002001234567800000000000000000000651112121212                           555443330000001
9000001000001000000020012345678000000000000000000006511