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__NOTOC__

= A/R and Billing Training Outline - Keystone =

== Data Preperation ==

===Plants & Divisions===

=== Customers ===

#Customer Number Stategy
##(e.g. AAA100)
#Customer Class
#Pricing Groups

=== Products ===
#Product Code Stategies
##Deisgn for quick entry
##Base.Plant
##Advantage of numeric vs alpha
#Determine Classes
#Units of Measure
#Pricing
#G/L Accounts
#Inventory
#Components & Ingredient Type Products

=== Prices ===
#Types of Prices
##List Prices
##Customer Prices
##Group Prices
##Job Prices

=== Tax Authorities ===
#Name
#Rate
#G/L
#Taxed base on Source or Delivery location
#Localities and Authorities (City/County etc.)

=== General Ledger Accounts ===
#Default Accounts
##Accounts Receivables
##Cash
##Sales Discounts
##Service Charges
##Sales
##Sales Tax Payable
#G/L Strategies
##Plant Level
##Product
##Division
##Defaults

== REVIEW Keystone LAYOUT ==

=== Master Menu ===

*Invoice Menu
*Accounts Receivable
*Inventory
*File Maintenance And Lists
*Sales Analysis
*Ticket Printing
*Month End
*Utilities

== SETTING UP DATA ==

=== Plant Maintenance ===
#Location
#Plant Type
#Invoice & Ticket Number options
#Base Plant Pricing
#Default G/Ls
#Dispatch/Ticketing Related

=== Set Up Default G/L Accounts ===

=== Tax Authorities ===
#How Tax Authorities Are Used
#Tax Authorities Vs. Tax Localities
##Compound Rates
##Effective Date

=== Customer ===

#Basics Of Using A File Maintenance Program
##Searching
##Help
#Important Fields
##Salesman
##Class
##Terms
##Statement To
##Sequence Code
##Dun Flag
##Service Charge
##Sales Tax
##Tax Authority
##Price Group

=== Product Maintenance ===
#Product Codes
##Best Choices - Short But Understandable
##Matching External Batch Controls
##Miscellaneous Product: MISC

====Fields====
#Unit Of Measure
##CYConcrete
##YAdmix
##TNAggregate
##TTransportation
#Product Classes
#Price, Cost And Discount
#Taxable
#Default Quantity
##Bring Down
##Order Remain
##Order Quantity
#G/L Account

====Structure/MixDesigns====

=== Customer Price Maintenance ===
#Background On Pricing
#With Standard Product
#Product Class Price Adjustment/ Discount
##Price Adjustment
##Discount

=== Job Price Maintenance ===
#Overview
#Calling Up Job
##Direct
##List
#Important Fields
##Purge Date
##Tax Authority
##Tax Code
##Batch Controls Job Code
##Qty Ordered
##Qty Delivered
=== Running Reports And Lists ===

#Sequence
#Selection
== INVOICING ==

=== Ticket And Invoice Basics ===

*Ticket Maintenance
*Quick Ticket Entry
*Open Ticket Stack

#Unbilled Tickets
#Remote Tickets

=== Load Tickets From Batch Controls ===

#Run-Time Warnings
##Batch Controls Interface File Not Set Up Properly
##Batch Controls Data Could Not Be Loaded
#Duplicate Ticket Number Found
##Causes
##''Re-Loading Same File''
##''Download Same Day's Information From Batch Controls''
##''Intentional - Trying To Replace Tickets On Billing System''
##''Two Plants Crossing Ticket Numbers''
##Options
##''Assign New Ticket Number''
##''Add And Increment To Duplicate Tickets''
##''Replace Existing Tickets With Batch Controls Data''
##''Skip This Ticket''
##''Stop (Ignore Remaining Batch Controls Data)''
#Examples Of Batch Controls Ticket Edit Report Warnings
##Customer Number Invalid
##Product Code Invalid
##Tax Authority Invalid
##Quantity Larger Than 15.99

=== Update Office With Remote Tickets ===

=== Ticket Maintenance ===
#Creating A New Ticket
#Editing An Old Ticket
#Moving Around
##Selections
##Ticket Area And Product Area
##Arrows
##Page Up And Down
##Tab And Back Tab
#Important Fields
##Ticket Number
##Date
##COD
##Tax Authority
##Job/Po/Loc
##Unit Price
##Unit Discount
##Tax Code
=== Pre-Billing Audit List ===
#Warning Messages
#Using Job Totals To Indicate Invoice Separation

=== Print Invoices ===
#Selection
#Messages
##Discount Message
##Standard Terms
#Discount Handling
##Offer Discount If No Open A/R Before
##Discount Valid Until
#Ticket Print Selection
##Priced
##COD/Cash
#Print Setup
#Confirm Printed Correctly

=== Invoice Register ===
#Sales Person Report
#Invoice Register
#Sales Tax Report
#Month To Date

===RePrint Invoices===

===Void Invoices===

== ACCOUNTS RECEIVABLE OPTIONS ==

=== A/R Inquiry ===
#Drill Downs
#Notes
#Print Forms

=== Cash Posting ===
#Check Number
#Check Amount
#Posting Date
#Posting Options
#Posting Screen
##Amount Remaining Field
##Highlighting Invoice
##Post Cash
##''Automatic Discount''
##''Automatic Payment Determination''
##Post Discount
##Post Allowance
##Post Open Credit
##Accepting
##Canceling
#Review Special Procedures
##Backing Out A Check
##Automatic Payoff
##Open Credits

=== Cash Receipts Register ===
#Main Register
#Summary Of Allowances
#Bank Deposit

=== Aged Trial Balance Reports ===
#Date First Of New Month
#Options
##1-Line Summary
##Long Summary
##Detailed
##Past Due
#Future Column
=== A/R Control Total ===

=== Credit Limit Report ===

== MONTH END PROCEDURES ==

=== Complete All Daily Procedures ===

#Invoicing
#Cash Posting
#Print Registers
=== Print Month To Data Registers ===

#Cash Receipts
#Invoice

=== Hard Disk Backup ===

=== Service Charges ===
#Selection
#Minimum Service Charge
#Annual Rate
#Number Of Days Since Last Run (Number Of Days Customer Is Charged For)
#No Charge Cutoff Date (Only Invoice Before The Date Are Charged)
#A/R Transaction Date - Set To Last Day Of Month
#Service Charge Code To Process (Y Or Code In Customer File)

=== Print Statements ===
#Statement Date Fist Of New Month
#Discount Options
#General Message
#Dunning Messages
#Due Now Line

=== A/R Distributions To G/L ===
#Impact

=== Month/Year End Processing ===
#Overview
##Resets M-T-D Summary Figures In Customer And Product Files

== SALES ANALYSIS ==

#Sales Report Basics
##Invoice Date vs Ticket Date
##Report Options
#Summary Customer Sales Analysis
#Summary Product Sales Analysis
#Detail Sales Inquiry
#Product Cost by Job Report

== CONFIGURING Keystone OPTIONS ==

=== Pricing Options ===

#Customer Price Groups
#Job Pricing
#Product Class Discounts
#Link Pricing

=== G/L Interface ===

=== Reports That Can Be All Or Partially Removed ===

#Ticket Maintenance Report
#Batch Controls Transfer Report
#Update Office With Remote Tickets
#Pre-Billing Audit List

= Training Outline - Batch Controls Interface =

== Batch Controls CONFIGURATION ==

=== Location For Ticket File ===
#Review Method transfer
##USB Drives
##Network
##Cloud

=== Pricing Options ===
#Office Pricing
#Batch Controls Pricing

=== Batch Controls Field To Use For Job/Po/Loc ===
=== Batch Controls Field For Comments ===
=== Non-Tax Authorities ===
=== Warn No Job ===
=== Transportation Split ===
=== Multiple Plants ===
#Add Plant Number To Mix Product Code
#Add Plant Number To All Product Codes
=== Batch Controls Field For Zone ===
=== Default Product ===
=== Default Customer ===
=== Default Tax Authority ===

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